Privacy & Cookie Policy
Dear User,
We kindly invite you to take vision of the Privacy Policy in compliance with the European Regulation no. 2016/679 (“GDPR”) and of the Cookie Policy in compliance with the Provision no. 229 of 8 May 2014 and the “Linee guida cookie e altri strumenti di tracciamento” of the Supervisor Authority for the Website opentalk.iit.it (hereinafter “Website”).
Please kindly note that the Policy applies to the above-mentioned Website and not to other Websites that you may access through links.
Privacy Policy
Data Controller
The Data Controller is Fondazione Istituto Italiano di Tecnologia (hereinafter “IIT”), based in Genova, Via Morego n. 30 – Phone +39 010 28961.
Data Protection Officer
The IIT Data Protection Officer is available at the following e-mail address:
dpo@iit.it
Purposes and lawfulness of data processing
The purposes of data processing refer to Internet browsing on the Website and to the possible sending of data for request of information by sending e-mails.
The lawfulness of data processing are:
a. perform of a contract and/or pre-contractual measures:
- use the Website;
- manage a contact request from your hand;
- provide appropriate technical assistance.
b. pursuit a legitimate interest of IIT:
- manage and maintain the Website;
- prevent or detect fraudulent activity or harmful abuse to the Website;
- exercise the rights of IIT, for example the right of defence in court.
c. comply with legal obligations:
- comply with the obligations provided by Laws.
d. consent:
- install analytics and profiling (preferences) cookie, as described in the Cookie Policy.
Types of data processed
BROWSING DATA
These data may include: IP addresses/domain names of computers used to connect to the Website, URI (Uniform Resource Identifier) addresses of the resources requested, time of the request, method used to submit the request to the server, size of the file obtained in response, numerical code indicating the status of the response from the server (successful, error, etc.) and other parameters relating to the operating system and the user’s IT environment.
These data allow to obtain anonymous statistical information regarding Website use and to verify its correct operation and they are deleted after processing. The data could be used to ascertain liability in case of hypothetical computer crimes against the Website.
DATA PROVIDED BY USER
The optional, explicit and voluntary sending of e-mail to the addresses indicated on the Website involves the subsequent acquisition of the sender’s address to reply to information requests, and any other personal data included in the message.
COOKIE AND OTHERS TRACKING METHODS
For the Cookie used by the Website, please see the Cookie Policy.
Categories of recipients of personal data
IIT, its Staff duly appointed as persons authorized and Data Processors appointed pursuant art. 28 of GDPR (for management and maintenance of the Website) shall have access to the data. In any case, IIT remains responsible to communicate data to Judicial Authorities, to handle the requests.
Transfer of personal data to extra European Union countries
Data will not be transferred to extra European Union countries. If applicable, IIT will evaluate the impact of the transfers and adopt the adequate guarantees (i.e. Adequacy Decisions or Standard Contractual Clauses).
Processing method and data storage
Informatics and paper assets, following the rules on protection of personal data, will process personal data, including those related to data security, to prevent data loss and not authorized access or use. Personal data acquired to handle request of information/contact will be stored for 12 months from the acquisition. Finally, essential, analytics and profiling (preferences) cookie will be stored for the time indicated in the cookie declaration panel, as described in the Cookie Policy. After the expiring date for cookie subject to consent, at the new first access to the Website, you will request to declare your consent again.
Your rights
We inform you that you can exercise the rights provided by art. 15 et seq. of GDPR sending an e-mail at dpo@iit.it
In particular, you have the right to request access, rectification, limitation, portability and erasure of your personal data, and to object to the data processing. You can also withdrawal your consent at any time for the analytics and profiling (preferences) cookie by the cookie-setting panel (as described in the Cookie Policy).
Finally, you can lodge a complaint with a Supervisory Authority (Autorità Garante per la protezione dei dati personali) if you consider that data processing infringes GDPR.
Nature of the processing and obligation of providing data
Data required are necessary to guarantee the correct usage of the Website, with exception for the installation of analytics and profiling (preferences) cookie, subject to consent from your hand.
Existence of automated decision-making processes in the data process
There is NO type of automated decision-making process, pursuant to Article 22 of the GDPR for the processing of the above data.
Further information about data processing carried out by Social Media Platforms used by IIT
For data processing carried out by Social Media Platforms used by IIT, please see the Policies provided by the Website Editors.
IIT processes personal data provided by users through its own Pages of the Social Media Platforms for purposes of scientific research, only to manage the interaction with users (i.e. comments, public posts etc.) in compliance with the law in force.
Cookie Policy
What are cookie
Cookie are small files that the Websites visited by users send and store on the device used to access those Websites. When users come back to the same Website, the browser recognizes the cookie installed on the device and sends back information to the Website that created or installed that cookie in the first place.
The information encoded in cookie may include personal data, such as an IP address, user name, unique identifier or email address, but may also contain non-personal data, such as language settings or information about the type of device a person is using to browse the Website.
Cookie can therefore perform important functions, including session tracking, storing information about specific configurations of users accessing the server, facilitating the enjoyment of online content, etc. They can, for instance, be used to keep track of the information used to fill in a computer form.
If, on one hand, through cookie is possible to allow web pages to load more quickly, again through cookie it is also possible to convey behavioural advertising and measure the effectiveness of the advertising message, i.e. to conform the type and modalities of the services rendered to the user’s behaviour that was previously observed.
Criteria for classifying the cookie used by the Website
The criterion used to classify the cookie used by the Website is the purpose, whereby a distinction is made between so-called “essential” cookie and so-called “non-essential” cookie, within which profiling cookie are included.
Cookie used by the Website
This Website uses cookie classified according to their purpose into “essential” and “non-essential” cookie:
Essential Cookie: technical cookie (session and persistent)
The use of so-called session cookie – which are not permanently stored on the user’s computer and deleted when the browser is closed – is strictly limited to the transmission of session identifiers (consisting of random numbers generated by the server) necessary to enable the safe and efficient exploration of the Website.
In particular, the computer systems and software procedures used to operate the Website acquire, during their normal operation, certain data whose transmission is implicit in the use of Internet communication protocols.
In addition to session cookie, the Website uses persistent cookie, which are necessary for the Website to work in a proper manner
Non-essential cookie
- Analytics cookie
Analytics cookie provide anonymous statistical information on the use of the Website (e.g. the number of Website visitors, their origin or the operating system used) and for check its proper working.
Matomo is the platform used for the management of the analytics cookie. Matomo do not provide transfer of personal data to extra European Union and manage only anonymous cookie (by deleting the last number of the user IP addresses). Therefore, we request your consent anyway because of Matomo installs persistent analytics cookie. - Profiling cookie
The Website uses the following profiling cookie: - Preferences cookie
Preferences cookie (functionality) on the Website allow users to navigate as a function of certain pre-determined criteria. The functionality cookie allow, for example, identifying which is the first connection of the user, in order not to ask the user to connect again, as well as for user search. Preferences cookie can also remember some choices made by user at the first access (language selection, geographic area etc.).
The Website uses also third party preferences cookie: - YouTube
Cookie from YouTube allow the availability of videos from the aforementioned Website.
Retention period
Cookie retention period is set out in the cookie settings panel, under the heading “Cookie Statement”, which can be consulted at any time by clicking on the bottom left of your screen,
Analytics and profiling (preferences) cookie will be stored for the time set out in the Cookie Statement. After the expiring date, at the new first access to the Website, you will request to declare your consent again.
Cookie management
Please note that you can manage your options about cookie by:
- the cookie banner in the Home Page at the first access;
- the cookie settings panel on the bottom left of your screen;
- the browser settings;
- the Website Youronlinechoices.
Below you can find the links that illustrate the procedures in order to setup the most commonly used browsers:
Last update September, 2022